Getting started with Clockroll

Welcome! This guide takes you from a new account to your first payroll. Most companies finish setup in under an hour.

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Part 1 — Set up your company (once)

1. Sign in at clockroll.sheathub.com/login. On the Dashboard, click Start guided setup.
2. Work week — tick the days your company works (for example Monday–Friday or Monday–Saturday). Closed days are skipped in attendance and payroll.
3. Work rules — set the start time, grace minutes and standard hours per day. These drive late flags, hours worked and overtime suggestions.
4. Leave types — create the standard UAE leave types in one click (annual 30 days, sick, maternity, parental, bereavement, study, Hajj, unpaid). Adjust days any time in Leave setup.
5. Public holidays — open Holidays and click Add UAE public holidays. Islamic holidays are marked “expected”; update the dates when they are announced.
6. Branding — in Settings, upload your logo and add your company contact details (Pro). They appear on payslips and HR letters.

Part 2 — Add your people

1. Employees — add people one by one, or use Employees → Import CSV for a whole list. Use departments and branches if you have them.
2. Salaries — on the Salaries page, set each person’s basic salary and allowances (housing, transport and so on).
3. Documents & bank — in each employee’s file, add Emirates ID, visa, passport and labour card expiry dates, probation and contract end dates, and their bank, IBAN and MOHRE person ID (needed for WPS). Clockroll reminds you 30 days before anything expires.
4. Invite employees to My Portal (optional) — in an employee’s file, click Invite to My Portal. They can then see their payslips, attendance and leave balance, and request leave themselves.

Part 3 — Every day

• Open Attendance, click Mark all unmarked as Present, then change the exceptions (absent, late, leave).
• Enter In/Out times, or click Copy times from previous day for fixed-shift staff. Fingerprint machine? Import its CSV in Attendance Controls.
• Or let staff check in and out from their phone in My Portal — the Dashboard card Who’s in today shows who has arrived and who is late.
• Check the Dashboard card Waiting for you for leave, overtime and bonuses to approve.

Part 4 — Every month (payroll)

1. Lock last month’s attendance — Attendance Controls → Lock last month. This stops late edits from changing pay.
2. Create and calculate the payroll month — Payroll → new period → Calculate. Clockroll applies unpaid leave, absences, overtime, bonuses, advances and loans.
3. Check the list at the top of the payroll month (“Before you approve or lock this month”) and fix anything it shows.
4. Approve and lock the payroll, then download the WPS SIF file for your bank or exchange house, the bank transfer sheet, and all payslips in one PDF.
5. Mark as paid once salaries are transferred. Employees see their payslips in My Portal.

Handy extras

• HR letters — salary certificate, experience certificate and NOC from the employee file, ready to print.
• Gratuity & final settlement — estimates follow the UAE rule (21 days’ basic per year for the first 5 years, 30 days after).
• Reports — monthly attendance summary and payroll cost by month and department, with CSV download.
• Backups — Settings → Download all my data gives a ZIP of all your records.